A streamlined compliance management for logistics and supply chain industry is absolutely necessary as it helps smoothen the operations for all logistics and supply chain processes both internal and external. This implies conforming with the regulatory guidelines set up by the government and internal compliance policies of the organisation.
As a company operating in the logistics industry, you must adhere to rules and regulations imposed by the government and follow the standards with regards to environmental safety, transportation safety etc. Ensuring statutory compliance can avoid legal penalties and ensure smooth operations, maintaining the company's reputation.
Compliance for Logistics in India
Keeping compliance with distinct labour laws and regulations
- Logistics companies are to pay a minimum wage to all employees like drivers, warehouse workers and other personnel, that is set by the government and not lesser.
- Employees must be paid on time and as per the agreed terms.
- Considering employees earning a minimum wage, logistics companies are liable to contribute to their PF. Both employers and employees are to contribute to the PF.
- If your company has more that 10 workers, under the ESI scheme, as their employer you are liable to provide medical insurance under the ESI scheme for those employees who earn only a minimum amount.
- If you own a warehouse or provide warehousing services or have a distribution centre, then you must comply with the relevant standards of safety, health and welfare of workers.
- If your company is engaging with contract labours, its mandatory to register under this act and comply with the rules, making sure the contractors are paid fairly and are provided with the right working environment.
Tax Compliance
- Just like every other industry, the logistics industry also must comply with GST regulations as good transportation is subject to GST. As of current norms if their GST compliant invoices are 50,000 and more then they must generate e-way bills for transporting those goods.
- TDS deductions are to be made on payments made to contractors, transporters and other service providers.
- Since logistics companies are corporate entities, they must file income tax returns and pay taxes.
Transportation Laws
- Logistics companies must ensure that their vehicles have the relevant registration, permits, insurance etc, and are following rules pertaining to safety. For example, if your company is transporting goods across state lines then you must have the national or state permits for the vehicles under the All-India National Permit Scheme.
- The logistics companies must issue a consignment note with the exact details of goods being transported.
Customs and Import-Export Compliance
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If your company is involved in international trade, then to carry out import and export of goods you must comply with the Act and ensure timely customs duty payments, proper documentation and accurate declarations. Companies must obtain an Importer Exporter Code and adhere to restrictions and allowance on goods.
Environmental Compliance
- Companies must comply with air pollution norms including regular emissions testing and maintain Bharat Stage (BS) emission standards.
- If you deal with the transportation of hazardous materials then you must comply with certain rules for storage, disposal of hazardous waste.
Warehousing and supply chain regulations
- If you are offering or operating from or own warehouses, then you must register them and comply with regulations that govern safety standards and other operational requirements.
- If your company is dealing with food grains, fertilizers or petroleum products, then there are guidelines that you must follow wherein you are not supposed to exceed a storage limit and must comply with licensing requirements.
Health and Safety Regulations
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As a company in the logistics industry, responsible for workers at all levels you must ensure the safety and well-being of the workers, particularly those in warehouses and transportation roles. Adequate safety gear, training, and compliance with health and safety norms are essential.
Anti-Corruption and Ethical Compliance
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Companies must maintain transparency when it comes to dealing with government agencies, customs officials and other authorities and also must adhere to anti-bribery and anti-corruption laws.
Cybersecurity and Data Protection
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Of lately, logistics companies have been increasingly relying on data management systems and digital platforms and they must comply with data protection and cybersecurity norms under the act.
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Navigate the complex world of compliance with ease, backed by our trusted expertise and tailored solutions.
Benefits of Engaging with us for your Compliance Needs in Logistics?
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- We will draft a compliance policy that will mention all relevant regulations, standards, and internal guidelines.
- A dedicated compliance officer will be appointed from our side to handle compliance in logistics and supply chain operations of your company.
- With our advanced software we will offer real-time visibility and tracking systems for shipments and inventory.
- With the right software and solutions, we automate compliance processes, including shipment tracking, inventory management and data storage.
- With the help of digital document management systems, we will help you to store and access compliance-related data and documentation securely and easily.
- We will track and report compliance metrics and key performance indicators, monitoring adherence to compliance requirements.
- Conduct regular audits and assessments of your logistics and supply chain processes to resolve problems and identify areas for improvement.
- Stay up to date with changes in laws and regulations related to logistics and supply chain and change your compliance policies accordingly.
- Provide training to employees in your logistics company on compliance requirements and best practices.
Looking for a Compliance Partner to Help with Statutory Compliance for your Logistics company in India?
Compliance management for logistics and supply chain is extremely essential for an organisation’s reputation, legal protection, and overall efficiency. Companies often appoint officers for compliance management for logistics and supply chain. These personnel help in overseeing and ensuring adherence to these policies and practices. This helps to build trust with customers, suppliers, and regulatory bodies while minimising the risk of costly disruptions and legal issues.
Partnering with Alp Consulting can help you navigate through statutory compliance for logistics in India efficiently. Our partnership not only protects your company from compliance-related problems but also gives you a sense of accountability and transparency, strengthening your brand’s reputation and credibility in the market.
Our Scope of Work
Alp Consulting provides statutory compliance services in HR across India, taking into considering the labour laws that are applicable to your factory or establishment as per the laws of the state government.
- Compliance services in HR
- Audit of labour law compliance
- License application/amendment/renewal
- Maintenance of statutory registers, records, notices and returns.
- Liaison with Factories, Labour, ESI and PF authorities
- Remittance of statutory payments
- Continuous monitoring of contractor compliances
- Nominations under different legislations
- Exemptions under labour legislations
- Benefits under labour legislations
- Accident coordination activities
When a client engages with us, we conduct a one-time audit before the assignment to assess the status of statutory compliance within the organizations, according to the Central and the State Acts. Then we work towards preparing a detailed audit report which we submit to the client. This audit will reveal all the strong and weak areas in terms of compliance and lay out a clear plan on how to move forward with statutory and HR compliance in the organization. Based on the audit findings and consultation with the client, we then proceed with other activities to make sure that the business is hundred percent compliant with all statutes and labour laws.
No matter what the size of your organization is - small, medium, or large - Alp Consulting provides for the growing challenge of complying with the rapidly evolving and highly complex requirements of statutory compliance.
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