What Is the Difference Between HR Policy and Employee Handbook?
27/11/2023
Driving the Future: Key Automotive Industry Trends for 2024
29/11/2023
AI is here, and we don’t need a chatbot to convince us that it has come of age. It is proving itself by simplifying the work we do—so much so that people believe it could lead to seven-hour workdays and even an extra day added to the weekend. Some, however, remain sceptical, believing that Generative AI is here to take their jobs, including those in HR.
Now comes the big pause—is that really so? Will people lose jobs, or have they already lost them since ChatGPT became intelligent two years ago? While there may be some truth to this, and certain roles in the workplace may no longer exist or may be absorbed into other positions, there is one undeniable truth.
And What Is the Truth?
The future belongs to those who can use AI—especially Generative AI—effectively at work by streamlining workflows, reducing turnaround times, and increasing productivity. People who do not adapt to tools like ChatGPT will have to work much harder to catch up. This applies to most roles across industries that do not require deep analytical thinking or high levels of creativity.
5 Ways in Which ChatGPT Can Help HR
We are at a point in time when human–computer interaction is unlocking conveniences we could not have imagined earlier. There are several ways in which ChatGPT—perhaps the most popular Generative AI in existence—can support HR teams. Below are five key areas where ChatGPT can provide significant value.
1. Automated Screening and Recruitment
Recruiters often have to screen large volumes of candidates. While some might assume this number is limited to a few dozen, in reality it can run into the hundreds or even thousands. This is where automated screening and recruitment become both effective and necessary.
By using a ChatGPT-powered interface that can interact with hundreds of candidates simultaneously—asking relevant questions about skills, technical knowledge, and work attitude—HR teams can reduce the shortlisting process from weeks to just a day.
Such an interface also helps reduce bias in recruitment, ensuring that only candidates who meet predefined criteria progress to the next stage, such as an in-person interview with the hiring manager or supervisor.
2. Employee Onboarding and Training
Once a candidate is selected, HR’s work has only just begun—often with the more challenging phase of onboarding. During onboarding, ChatGPT can significantly ease the process by addressing employee queries as and when they arise.
Employees can ask questions on a wide range of topics, including company policies, procedures, and other uncategorized concerns. Generative AI excels here due to its ability to understand queries at a fundamental level and respond in simple, clear language, making onboarding smoother and more engaging.
For organizations looking to go a step further, ChatGPT can also help design user-friendly training modules. With a well-crafted prompt, HR teams can generate training content within minutes. While these modules may initially be text-based, visuals and design elements can be added later.
3. Employee Satisfaction Surveys
Employees are an organization’s greatest asset. Research consistently shows that retaining employees is far more cost-effective than hiring new ones. However, dissatisfaction and disengagement can arise over time—making it essential to regularly assess employee sentiment.
Employee satisfaction surveys provide valuable insights into morale and engagement. Once HR analyses these responses, they can make informed recommendations to improve workplace satisfaction.
This process should not rely on a single survey. Multiple, iterative surveys are often required to cover all aspects of employee experience. ChatGPT can assist by generating survey questions and, based on responses received, creating follow-up questions that dive deeper into specific concerns. This approach helps HR teams pinpoint issues accurately and address them effectively.
4. Performance Feedback and Mentoring
Performance feedback can be delivered in a more structured and constructive manner through a continuous, chat-based interface powered by ChatGPT. HR teams can ask relevant questions and collect feedback from employees, peers, and managers to assess how projects and individuals are progressing.
This is particularly useful for remote or hybrid teams. Since conversations can be recorded and reviewed, HR can analyse performance trends, provide targeted feedback, and recommend additional training where needed.
ChatGPT can also help design training module outlines or learning paths. While the AI can draft the structure, final approval should come from mentors or managers to ensure accuracy, alignment, and trust among employees.
5. Conflict Resolution and Employee Assistance
Workplace conflicts can lead to dissatisfaction, loss of motivation, wasted time, and diminished trust in HR. When integrated into internal systems, ChatGPT can act as a self-service support tool and assist in resolving conflicts at an early stage.
Many conflicts arise due to misunderstandings or incomplete information. ChatGPT can help by explaining company policies, outlining available support systems, and clarifying processes—thereby helping to de-escalate situations.
While ChatGPT is not a replacement for a human counsellor, it can effectively handle the initial stages of counselling by gathering information and providing general guidance. For more sensitive or complex matters, employees should be directed to a human counsellor for further support.
Closing Words
In summary, ChatGPT can automate repetitive tasks, support the early stages of HR processes, and contribute to creating a more engaged and motivated workforce. It represents one of the most significant advancements in AI since the creation of early chatbots like ELIZA at MIT decades ago.
Today, ChatGPT positions itself not merely as a chatbot but as a highly advanced AI engine. Its impact across industries will be both measurable and transformative in the years ahead. It is now up to HR leaders to harness this technology effectively and provide their organizations with a competitive advantage.
Contact Us for Business Enquiries
Rajkumar Shanmugam
Rajkumar Shanmugam is the Head of HR at ALP Consulting, bringing over 19 years of comprehensive HR leadership experience across India and international markets. His expertise spans talent acquisition, employee relations, performance management, compliance, and HR transformation. Rajkumar has a proven track record of driving people-centric initiatives, enhancing workplace culture, and aligning HR strategy with business goals. With extensive experience in US staffing operations and global mobility, he continues to lead organizational excellence through innovation and employee engagement.
