Recruitment and Selection Process: Best Practices and Overview

Recruitment of the right candidate, even as we say it, it’s like music to the ears, as it is one of the most rewarding yet challenging task for an HR (Human Resources) and the organization. The recruitment and selection process are as complex and complicated as it sounds. The process of finding the right candidate is not an easy one, let alone recruit one. It takes years to craft, perfect and master the ideal recruitment process, and even when you do, you still fall short.

A well-crafted recruitment and selection process in HRM (human resource management) allows the HR team to gather a talented pool of candidates and then filter them out one by one until you have the found the one. While the recruitment and selection processes are both different in nature and involve distinct steps, they are of course interrelated and intertwined when it comes to their purpose.

Introduction of Recruitment and Selection Process

The recruitment and selection process involves several tasks to be performed by the recruiter during the entire recruitment cycle like identifying, engaging, recruiting, and finally hiring a candidate who is hopefully the best fit for the role you are looking to hire for.

But wait, even before they can start the above-mentioned tasks, there is a need for some groundwork to be done like-

• Crafting a job description that attracts the target candidates.
• A quirky call to action to nudge potential candidates to hit apply.
• A smooth online application process.

Etc.

What is Recruitment?

Recruitment is a process through which potential candidates are identified, sourced, and recruited for the open positions in an organization, through various recruitment methods. The goal is to gather as many candidates as possible in order to pick the best one for the job.

There are two types of recruitment.

1. External recruitment

Recruiters look for candidates outside the organization in this type of recruitment. They try to identify and source candidates by posting their requirements on job sites, social media or even their own career site. A smart recruiter would also look for passive potential candidates who aren’t actively looking for a job as well.

2. Internal recruitment

Here, recruiters advertise their open role to employees working within the organization, in an attempt to promote one internally than going through the arduous process of finding someone new and integrating them into the organization and company culture. You would be surprised how many times this has gained optimum results.

What is Selection?

The Selection process is one where all of the candidates deemed fit for the profile are assessed by their qualities, expertise, and skills and to skim down the list of candidates to find out the best one for the role. The selection process involves setting up and conducting interviews using various tests to evaluate their performance.

An effective recruitment and selection process in hrm facilitates companies to source, attract and identify candidates for open roles in their organization. A good recruitment and selection process helps reduce attrition, increase the firm’s as well as employee productivity.

What is the difference between recruitment and selection?

Recruitment and selection are two quite distinct functions and are implanted at various times during the hiring process. The stages of recruitment and selection process involves distinct steps leading to the recruitment of the best candidate for the job.

To help you understand better about the differences between the recruitment and selection process, we have mapped out the differences between the two. Let’s take a look.

Why effective recruitment and selection is important?

The objective of a recruitment and selection process is to identify and recruit a candidate who is not only the best fit for the role but will stay on for a long time as well. An effective recruitment and selection process is important for several reasons that directly contribute to the productivity of the organisation.

1. Attracting the best pool of candidates

The right recruitment process helps attract not just active jobseekers but the passive ones as well. The passive candidates are not to be overlooked just because they aren’t seeking as they may be the ones who are perfect for your open position with the right set of skills and qualifications and also because they comprise about 70% of the workforce.

2. Reduced turnover and absenteeism

The two are one of the key issues that an organization faces. An effective recruitment and selection process can help build a talent pipeline and greatly reduce attrition rates and absenteeism. When you select the right person for the job, chances are they would carry out their duties and perform to their best ability and would think of staying long term.

3. Cost saving

Not hiring for an open position for an organization can result in financial losses. But again, hiring a wrong person for the role could cost you even more. This is why you must have an effective recruitment and selection process in place in your organisation.

4. An unbiased recruitment

The right recruitment and selection process will ensure that the all the potential candidates are given equal opportunities to prove their ability to fit the job role regardless of race, religion, and gender. This allows the recruitment of the best candidate for the position.

6 steps in the recruitment and selection process

The recruitment and selection process includes various tasks to complete to find the one. Here are the 6 key steps to follow for a successful recruitment and selection process in HRM-

1. Crafting an appealing, kickass job description

This is the first and one of the most important steps in the process. A job description gives the first impression of the company to a potential candidate so it’s extremely essential that it goes right. To ensure you get the best of the candidates, your job description must reflect who you are as a company, your culture, and what exactly is expected of the candidate looking to apply for the position. Keep it straight forward. Keep it Gen Z friendly, do not sound too serious but make sure you lay out your expectations as well as your offerings to the candidate.

2. Market your job posting in the right places at the right time

Visibility of your company’s open position at the right places is important. Understand your target candidates and where they would look before posting your job opening. Try posting in places out of the usual ones like normal job portals like social media platforms. Remember you must tap into the passive candidates as well. And the passive ones won’t be looking at job portals. So be active on social media, it helps a great deal.

3. Thorough screening of resumes

This one is tough because there is only as much you can rely solely on a resume. It won’t really show you who your candidate actually is. But still, it’s the first impression you get of your candidate. So just to screen out the completely irrelevant ones make sure you screen resumes thoroughly based on skills and requirements. To avoid bias, you can try out blind screening to assess candidates.

4. Schedule a series of interviews before making your final decision

Once you have your filtered out list of candidates, it’s time to set up one on one interviews for them with the department heads, stakeholders etc, as per your business requirements. Its where you will understand a candidate a bit more on a personal as well as professional level. What they are capable of, their confidence levels, attitude etc. It helps decide whether they are the right fit for the position as well as the company culture.

5. Take the help of tests and assignments to help analyse candidates better

When you are looking at a few potential candidates for the role, you can analyse your candidates better by providing them with tests and assessments that can Guage their technical and problem-solving skills as well as get a clear understanding of their previous employment record and how their roles defined them. Some tests you can give them are-

• Personality tests
• Skill tests
• Psychometric tests etc

6. Make your final hire

Once you have put through your candidates through the various tests and interviews, you would have decided on your final candidate. Ensure a smooth onboarding process with the right orientation program explaining the candidate about the company mission, vision, values, the role expectations, paperwork to be filled by the candidate for compliance purposes, a proper contractual agreement of their employment with you with all details including their compensation, benefits, leave policies etc and integrate them into the company by providing them with the right resources.

Benefits of outsourcing recruitment and selection process

The recruitment and selection process are a tedious time-consuming process. If you are doing it in-house make sure you have a dedicated team to follow through with the entire process. But if you have second thoughts about your in-house team handling it effectively along with various other tasks, we suggest you outsource it to a third-party recruitment services provider with sources and experience to handle it.

Some of the advantages of outsourcing your recruitment and selection process is-

1. Access to a talented pool of candidates

A recruitment partner like Alp Consulting, with years of experience in the industry can help enhance your recruitment process by giving you access to a large pool of talented candidates with the right skills and experience suitable for your open positions.

2. Unbiased recruitment

Outsourcing your hiring process to an expert third party helps eliminate any hiring bias which otherwise could happen if you decide to do it in-house consciously or unconsciously. An expert third party will ensure you get the best candidates as they go about the process very organically.

3. Cost and time saving

A recruitment and selection process in HRM (Human Resource Management) can be financially draining and time consuming for a company. From putting up job postings, identifying, screening to following through the selection process and setting interviews and reminders along with the background check runs etc requires quite an amount. And on top of all that if a bad hire is made that would cost the company more in a long rub which is why outsourcing it to an expert recruitment services provider with a reputation and experience can help you save money as well as precious time that can be used to focus on core business operations.

4. Scalability

Outsourcing allows organizations to scale up or down their hiring efforts based on fluctuations in demand without overburdening their internal HR team.

Are you looking for a recruitment partner to help with you recruit the best?

The recruitment and selection are a crucial part of the hiring process for organizations looking to hire the right individuals for their open positions. A systematic, well-crafted, and well thought out process is essential to attract, select and retain the best candidates.

Alp Consulting, with an experience of 30 years in the industry have a reputation for being one of the best recruitment service providers. From fortune 500 companies to small scale and startups, we have provided our clients with tailored recruitment solutions that has ensured them the best hires and helped them build a talent pipeline, reduced attrition rates and increased productivity.

If you are looking for an ideal recruitment partner, talk to us today and we will help you find a solution that is perfect for your business.

Frequently Asked Questions

1. What is recruitment and selection?

Recruitment and selection are the two stages of a full-scale hiring process that involves tasks like identifying, sourcing, screening, and interviewing candidates to make a final hire who is perfect for the open position in an organization.

2. What is recruitment and selection strategy?

An effective recruitment and selection strategy involves several important steps-

• Crafting the perfect job description and posting on the right platforms
• Gathering a large pool of potential candidates to choose from
• A thorough screening process backed by assessments, tests to make the right analysis
• Set up and schedule interviews with the right hiring panels
• Onboard the selected candidate with the right paperwork in place

3. What are the methods of recruitment and selection?

Recruitment methods can vary and may include-

• Job postings
• Online job boards
• Social media recruitment
• Employee referrals
• Campus recruiting
• Recruiting
• Recruitment agencies

4. What is hr role in recruitment and selection?

The role of the HR is to create a positive and productive work environment by helping employees grow, ensuring they follow the law, and managing data. Recruitment remains at the core of HR’s efforts. HR professionals carefully find, screen, and evaluate potential hires to build a talented team.