How does Attendance Management Software Plays a Crucial Role in Employee Time Management?

Employees are considered the best asset of any company. Still, employees are not managed well despite the presence of an HR department. Employee dissatisfaction can lead to reduced efficiency and productivity, especially when one does not take care of attendance.

Automation is the key

Attendance does not just mean the physical presence of an employee within the company’s premises. It also extends to how he is utilizing his time and how such utilization contributes to the company performance. Regular attendance is, of course, a must to show that there is a good work culture but it is not uncommon for employees to just ‘check in’ and then waste time without any positive outcome. The right attendance management system helps in better time keeping. It could, for instance, integrate easily with front end systems such as biometrics or card system. Employees know they are being monitored. Employers need not look over the shoulder of each employee and do not have to physically check whether someone is at work or is on leave.

Calculate payroll amount with ease

Employees may work on an hourly basis or on a shift basis. Automated Attendance Management System will track each employee and automatically compute the payroll without any errors. It is also easy to factor in fine for late attendance, leaves, half day work and any other variation that may be applied. In scenarios where there are people on temporary basis, on shift basis and on per hour basis, the automated employee attendance management handles each case with precise accuracy. It becomes even more useful when one has a mobile workforce. Field employees may work regular hours or even overtime and, in either case, the attendance system makes for better transparency as well as employee satisfaction.

Makes it easy for managers

Supervisors and managers do not have to check records to know who is working and who is on leave. The automated employee attendance management solution has a dashboard that displays the information. Those who are late to work can be given warnings immediately. At the same time the supervisors can check if any worker is staying over without reason just to claim overtime and such instances can be prevented from happening. A worker may take too long a lunch break and this too is recorded in the attendance and time solution. The software automatically engenders better discipline in the workforce.

Statutory compliance

Employing people means a company has to take care of various statutory compliances as applicable to permanent employees, part-time workers, contract labour and other categories. Details of each employee need to be entered only once and the time management software takes care of everything including deductions and additions as well as report generation and forms. Employers enjoy peace of mind knowing they are always on the right side of the law.

Better analytics

HRMS employee attendance management systems can do more than just monitor attendance. The system records all pertinent data and lets management generate reports from which they can derive intelligence. They can then put this to good use to streamline workforce management, number of employees and introduce better regulations. Employees can become disgruntled due to errors and wrong reports but automation reduces errors to zero. Employees may also get away with late attendance or leaving early, which cannot be done when the system is in place. Management gets automated reports and need no longer employ people to monitor people. Management gets a fair and true picture at all times, no biased reporting.

Any organization that employs 10 or more people will find that automation in time attendance is well worth the investment.