The salary is an employee’s ticket to a great time at the beginning of the month and the only way they can add to their savings systematically (if you don’t own a business). If an employee does not receive the salary on time, then it leads to unnecessary friction, confusion, loss of reputation for the company. For the employee, it leads to delayed payments, loss of reputation, and the need to borrow from high-interest lenders. A good payroll system can eliminate the difficulty of paying employees on time and automate steps such as salary credit, leave availed checks, and actual salary calculation.
Payroll management involves the management of various employee data to facilitate the payment of salaries to individual employee accounts. A list of employees to be paid is prepared and then the individual salaries are credited. For payroll to be effective, there is a need for a common payroll management platform with cooperation from HR, finance and compliance teams.
Sometimes the co-operation between the various teams for payroll management is difficult to achieve. It is also difficult to secure employee data or to keep track of compliance. Then a third-party payroll provider would be of much greater value. When the payroll management is through a third party, a professional, an agency or a software platform, then it is referred to as third-party payroll.
A company can use an in-house payroll system to pay salaries to its employees. This payroll system calculates the number of days worked, the leaves and the type of leaves availed, the number of holidays in a year/month and calculates the salary accordingly. On the other hand, in a third-party payroll system, the company outsources its payroll to a third party.
The main company then transfers an amount equivalent to the total salary requirement every month. The third-party company then transfers the appropriate salary for each employee. It calculates the salary breakdown and then shares pay slips with the employee after crediting the salary. This is the main difference between a third-party payroll and company payroll.
Onroll employees are working directly for the company whereas payroll maybe offroll as well. In such an instance, the hires will be working for the staffing company who hires them on behalf of the main organisation.
There are different types of payroll, depending on who is managing the payroll. Below we have discussed four main types of payroll, the first being an onroll and the next three being offroll.
This is the first type of payroll. In this type of payroll, the payroll records are managed in-house, and the calculations are also made in-house manually. This type of payroll system works best for smaller teams, not so much for others. For larger teams, you would need to follow one of the other payroll systems.
Professionally managed payroll involves payroll management by chartered accountants or bookkeepers. They meticulously enter every detail into a system and then manage the payroll system manually. This option works best for medium sized teams who are unable to outsource the payroll to agencies.
When the company outsources the payroll function to an agency, then it is called agency-managed payroll. The agency will be maintaining the payroll records and making the calculations for the payroll. This method is better than previous methods as an agency will promise a higher level of accuracy and minimise the risk of error that can arise from overusing a resource.
In a software managed payroll, a software is used to manage and update the payroll records and even automate other operations related to them. None of the calculations happen manually or through software that is not company approved. Everything happens through a single payroll management platform. This creates a single source of truth for every payroll transaction that takes place.
Companies hire on third party payroll because they do not want to manage the very difficult process of payroll or lack the resources for it. They can also generally hire at a lower pay when they go for a third-party payroll and staffing provider. They also do not need to provide any of the benefits that are otherwise due to permanent employees. All these benefits make third party payroll systems more attractive than in-house payroll.
Having an efficient payroll management system has several benefits for employees downstream and for employers upstream. It makes the process of depositing the salary monthly a lot more transparent, calculations are performed more accurately, and the employee information is more secure.
There are several cost benefits as well to the employer. Let us know when you will be upgrading your payroll management system. Looking for a complete HR management solution where payroll, taxes, attendance etc. would be accounted for with accuracy?
Alp Consulting, a reputed HR consulting company with several years of experience, can offer you payroll and HR management services. Our e-Manage software for payroll also tracks attendance, manages leaves and does performance management to calculate appraisals too. It is an all-in-one employee performance assessment and payroll management software. Talk to Alp Consulting today and manage your payroll effectively starting today.
Payroll is the process of paying the salary to each employee, and a payslip is a document that tells you how much salary the employee received, the month of salary disbursal and the designation and other employee information.
Payroll is the process of depositing salary in employee accounts and compensation is a specific component of the salary which describes the benefits or allowances the employee is eligible for.
Payroll is the process of depositing the salary in the accounts of the employees and salary is the amount received in each account once the payroll process is complete.
Payroll tax includes taxes like social security tax, medical care tax and unemployment tax etc. which are paid by the employer. Income tax is levied on the income of the individual and is divided into separate slabs with each having a particular deduction.